CAREERS & INTERNSHIPS

Overview:

The Bilingual Receptionist reports directly to the Manager of Administrative Services and will professionally greet and direct callers, visitors, guests, and vendors. The receptionist also performs general clerical tasks to support daily operations.

Preferred Qualifications:

• 2-3 years of relevant experience in an office environment
• Bilingual – Spanish/English preferred
• State of Texas Notary preferred
  

Job Skills Required:

• General office skills (typing – minimum of 55 wpm, filing, answering phones, etc.)
• Strong organizational and problem-solving skills
• Ability to multitask and prioritize actions or tasks
• Ability to function collaboratively within a team environment
• Proficiency in Microsoft Office Suite and other office productivity tools, with aptitude to learn new software and systems
• Interpersonal skills to create a pleasant experience for all visitors

Job Responsibilities:

• Answer incoming calls and relay to appropriate staff or department.
• Greet/welcome visitors, guests and vendors and direct appropriately.
• Issue access badges and obtain vehicle keys when appropriate.
• Monitor cameras and enforce access control and safety procedures.
• Assist in front desk training for newly hired Receptionists, On-Call Receptionists and CPS Admins who rotate for Receptionists’ breaks and lunches.
• Meter all outgoing mail for CAC staff only.
• Sort and distribute all incoming mail.
• Log package deliveries and notify recipient (acquire signature when package(s) is retrieved).
• Manage in-kind gifts and donations received at the front desk and promptly notify appropriate staff.
• Assist with petty cash control.
• Monitor front desk office supplies and submit supply order requests when needed.
• Track number of access badges daily.
• Secure reception office at the end of evening shift.
• Attend monthly all-staff and administrative staff meetings.
• Participate in trainings and continuing education.
• Maintain reception area and all common areas in a clean and tidy manner.
• Maintain professional demeanor; demonstrate integrity and adhere to confidentiality policies. Perform all other duties as assigned.

To Apply: Qualified applicants may email their resume and cover letter to [email protected]